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Action items

Page history last edited by Rachel Lyn Rumson 10 years, 8 months ago

Area      

Rob Hopkins Event

person

Fall 2013 Gathering Event

person     

 

Promotion

- Press Release

- Flier

- Newsletters and pubs 

 

Event  co-sponsors

 

Post Carbon Institute

Transition US

Portland Food Cooperative

Meg Perry Center

Hour World

Hour Exchange Portland

 

- gather logos

 

 

Shana/Lisa         

 

RL/ Lisa

 

 

 

 

 

 

 

 

RL

???

 

 

???

- Venue confirm 

 

- Graphic Design for invitation and call for presenters

by 9/15

 

 

- Copy for Invitation

The Big Question

Supporting questions

Venue 

RSVP info

 

 - Invitation Circulation

- Social media links

 - group emails

- calls to contacts at local initiatives  

 

- Copy for Call for Presenters Pecha Kucha Draft

 

- Recruit Pecha Kucha

Lisa

 

Rachel Lyn

 

 

 

 

 

All

 

 

 

 

 

 

All

 

 

 

 

 

RL

 

All

Registration

Portland Permaculture Meet up

 

draft and email participants re badges, food preferences, donations

 


Claire 

Housing

Homestay requests use ticket system on Gathering Eventbright

 

Local volunteers use meetup form

 

  - match homestays to hosts Leslie 

Welcoming Crew


- Greeters 

  • set up tables 
  • keep literature tidy
  • collect emails for TUS 

 

Ask permaculture design grads, Portland Food Cooperative and Meg Perry Center to greet

- print sign in sheet

- collecting donations

- documenting collection and fiduciary plan

 

-clean up

 

 

 

 

 

 

Lisa 

- set up greeting table

- coordinate volunteer greeters

- place directional signage

 

- Produce Name tags

- materials/supplies set up

- print registration list 

 

- collecting donations

- documenting collection and fiduciary plan

 

-clean up

 

- verify email

Deb/Bob

Deb

Deb

 

RL

RL/Deb

RL

 

Claire/Mo/Lesley

Rachel Lyn

 

 

all

Food and Beverage

- coordinate locally sourced horderves and music

-Beverage Donation (possible) sponsored by Portland Food Cooperative

Linda/Lisa/Deb

 

Chris 

- menu 

- ordering

- coordinate meals with agenda

 

- donations poster

??

Rachel

Rachel 

 

Rachel Lyn

Budget

- no expenses! Lisa - Spreadsheet  Rachel 

Local Crew

 

 

 

  • Linda Hogan
  • Leslie Heyl
  • Ian Toal
  • Debra  Barth
  • Minna
  • Maureen Banky
  • Michael Joyce
  • William Hessian
  • Brian Leonard

- Site walk

 

 

 

- Invite Mayor to Introduce Rob

- room set up 

- invite second speaker

 

- after party?

 

- food preparers

 

 

 

 

 

 

- beverages

Deb/ Lisa/Rachel Lyn/William 

 

Lisa

Deb

RL

 

 

 

 

 

Permaculture members, Portland Food Cooperative members, Hour Exchange Portland

 

 

Lisa

- Site walk

 

- chair and table lead

- co-facilitation agreements

- draft agenda

- detail agenda

- room set up

 

- video recording

Deb/ Lisa/Rachel Lyn/William  

-deb

 

 

Rachel Lyn

Deb/Rachel Lyn/mike

 

Brian/Community Television Network 

Pecha Kecha

   

- gather the sign ups

- plan the line up

- emcee

Claire/Sarah

Claire/Sarah

Claire/Rachel Lyn

 

 

 

 

 

 

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